Action will be escalated and could result in court action in cases where non-compliance is systematic and no effort is made to improve information management. Changes authorised by subpart 2 of Part 2 of the Legislation Act 2012 have been made in this official reprint. Note 4 at the end of this reprint provides a list of the amendments incorporated. These statements describe how we will exercise a statutory discretion or deal with practical issues arising out of the administration of the Inland Revenue Acts. The regulatory framework is managed by Archives New Zealand. Further information on these types of loss is set out later in this section of the booklet. View all standard practice statements. Find out about the legislation on public records access and its history. Under the Public Records Act 2005 one of the Chief Archivist’s core responsibilities is to make independent decisions on the disposal of public records and certain local authority archives. Chief Archivist The Chief Archivist for New Zealand, the position which is held by the Chief Executive of Archives New Zealand, and whose functions are governed by the Public Records Act 200 5. 10: Chief Archivist: 11: Functions and duties of Chief Archivist: 12: Chief Archivist to act independently: 13: Delegations by Chief Archivist: The new Trusts Act 2019 will come into effect on 30 January 2021. Dear Sir/Madam, Official Information Act Request : Is Auckland Council complying with the Public Records Act 2005 ? Critically, the Act specifically excludes those records created by the academic community as part of their research and teaching activities. In the 1980s New Zealand passed the Official Information Act and the Local Government Information and Meetings Act to enable citizens to resort to this repository, as of right. The purpose of the Act is to promote government accountability through reliable recordkeeping, enhance public confidence in the integrity of government records and protect New Zealand’s documentary heritage. site, Some amendments have not yet been incorporated, Purpose, other preliminary provisions, and key administrative provisions, Subpart 1—Purpose and other preliminary provisions, Treaty of Waitangi (Te Tiriti o Waitangi), Archives New Zealand (Te Rua Mahara o te Kāwanatanga), Requirement to create and maintain records, Authority required to dispose of public records and protected records, Temporary return of public archives to controlling public office, Subpart 3—Standards, inspection, reporting, and audit, Subpart 4—Estray records, prescribed records, protected records, Ministers’ papers, and private records, Parliamentary records, Ministers’ papers, private records, and other records, Chief Archivist may accept parliamentary records, Ministers’ papers, and private and other records, Determination of access status as open or restricted, Requirement to classify access status of local authority records, Basis for determining access status of local authority records, Publication or copying of public archives, Period for which restricted access may apply, Appeal process and miscellaneous provisions, Appeal to Minister by public office or by local authority, Application of Official Information Act 1982. 42.56.080: Identifiable records — Facilities for copying — Availability of public records. Every public office must maintain in an accessible form, so as to be able to be used for subsequent reference, all public records that are in its control, until their disposal is authorised by or under this Act or required by or under another Act. Most of these minor changes brought bodies within the scope of the Act. About the Presenter: Kerri Siatiras. They are subject to the government’s Public Records Act (PRA) as well as strict regulations across … They administer the mandatory Information and records management standard and maintain supporting resources and guides for practitioners. In addition to the value of the land taken, the Public Works Act entitles you to be fairly compensated for losses that may include: 1. permanent depreciation in the value of any retained land (which the Act calls "injurious affection"); 2. damage to any land; 3. disturbance resulting from the acquisition. The following public registers are maintained by Archives New Zealand and are available on Archway: Access Register; Discharge Register The Public Records Act 2005 allows Archives New Zealand to actively care for documents that are identified as important for New Zealand’s history. Those in fields including genealogy, investigations, employment screening, journalism and other research areas will find it of particular use. Under the Public Records Act 2005, the Chief Archivist must keep certain public registers. Compensation is not limited to the value of the land acquired or taken. Role of Archives New Zealand; How the Act may influence your information and records management approach and work programme; Ensure you have the understanding to meet the legal requirements of PRA by joining us. Archives New Zealand is developing an enforcement policy that starts with providing education and tools to assist agencies to achieve compliance with the Public Records Act. Disputes resolution Section 3 – Purposes of Act Disclaimer of public liability. The Act covers the wider State sector and applies to all public offices and local authorities. This legislation covers all public records, including school records. Tax Technical - Inland Revenue NZ. Public Records Act Workshop Managing Government and Local Authority information and records Training; Information Management Training; Public Records Act Workshop ... NZ’s specialist in Enterprise Content Management for Office 365. 15th of May 2018 To Archives New Zealand . The Public Records Act (PRA) was passed in 2005, bringing Universities under the ambit of Archives New Zealand and the Chief Archivist for the first time. This transparency statement explains how the Department of Internal Affairs (DIA) gathers information for regulatory compliance and law enforcement purposes. Much of the Act updates or restates law that exists already, either in statute or in case law. Our most popular course, a one day introduction to the key provisions of the Public Records Act, for everyone working with records. ... Archives New Zealand (Te Rua Mahara o te Kāwanatanga) 9: Continuation of Archives New Zealand: Chief Archivist. Section 3 of the PRA sets out the purpose and the relevant regulatory provisions from section 3 are included below. These registers are kept to ensure the public know which decisions are made about public records. The School Records Retention/Disposal Schedule forms part of the Act, and covers all possible records a school may create. The standard supports the systematic and efficient management of government information and records, outlining the obligations of regulated organisations under the Public Records Act. 42.56.090: Times for inspection and copying — Posting on web site. Under section 27 of the Public Records Act 2005 Archives New Zealand issued the Information and Records Management Standard. They gather, store and protect an extremely wide range of material. Archives New Zealand, Te Rua Mahara o te Kāwanatanga, is the official guardian of New Zealand’s public archives. PUBLIC REGISTERS. Archives New Zealand develops and implements a system to: maintain oversight of the appraisal and evaluation of the public record; provide disposal authorization to enable effective management and preservation of public records; develop mandatory and discretionary standards about how regulated parties should meet the outcomes sought by the PRA recordkeeping practices of Chief Archivist, About this [2] As defined in the Guidelines for Protection of Official Information (GCSB) [PDF 537 KB] [3] OECD Council’s Recommendation for Enhanced Access and More Effective Use of Public Sector Information, endorsed by OECD Ministers in June 2008. , Te Rua Mahara o Te Kāwanatanga, is the official guardian of New Zealand, Te Mahara... 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